Compact Gray
For consultants and professional services
Free Microsoft Word invoice templates
Free Microsoft Word invoice templates as .docx downloads. Open one in Word, add your logo, fill in the line items, and send it as a PDF. If you want subtotals and tax to calculate themselves, use the Excel version. No signup.
- Compact Gray invoice template for Microsoft Word
Modern Black invoice template for Microsoft WordModern Black
For freelancers and online services
Professional Navy invoice template for Microsoft WordProfessional Navy
For lawyers and advisors
Vibrant Base invoice template for Microsoft WordVibrant Base
For marketing and event management
Bauhaus Special invoice template for Microsoft WordBauhaus Special
For designers and art directors
Minimal White invoice template for Microsoft WordMinimal White
For digital products and creative work
Mono Style invoice template for Microsoft WordMono Style
For coaches and educators
Classic Blue invoice template for Microsoft WordClassic Blue
For trades and service jobs
Bold Green invoice template for Microsoft WordBold Green
For shops and landscaping
Two Tables invoice template for Microsoft WordTwo Tables
For mechanics and plumbers
Signature Studio invoice template for Microsoft WordSignature Studio
For photographers and web designers
Modern Boutique invoice template for Microsoft WordModern Boutique
For writers and creators
Browse by format
Same designs, different format. Pick whichever fits your workflow.
- Google DocsOpen and customize in Google Docs
- Google SheetsAuto-calculating invoices in Google Sheets
- Microsoft WordDownload .docx and edit in WordYou are here
- Microsoft ExcelDownload .xlsx with built-in formulas
Why use a Word invoice template?
Word is the familiar choice if you already have Microsoft Office. Every template here is a .docx file with editable tables and room for your logo, so you change the text instead of building the layout. It works in Word for Mac and Windows, Microsoft 365, and free alternatives such as LibreOffice.
- Direct .docx download
No signup and no email address. Click the button and the .docx file downloads.
- Editable tables
Add or remove rows in the line-items table without breaking the layout.
- A4 or US Letter
Ten designs are set to A4, Two Tables and Vibrant Base to US Letter. They use Arial, Times New Roman, or Courier New, so the layout holds in any app.
- Add your logo
Go to Insert > Pictures, pick your logo file, and size it with the corner handles.
- Save as PDF
On Windows and Mac: File > Save As, then choose PDF as the file format.
What's inside each template
Your details and your client's
Business name, address, and contact details for both parties.
Invoice number, issue date, due date
A sequential number, the issue date, and a due date, for example 14 or 30 days later.
Line items
Description, quantity, unit price, and amount per item.
Subtotal, discounts, tax, and grand total
Calculated automatically in the Excel and Google Sheets versions, by hand in Word and Google Docs.
Payment details and terms
Bank details such as IBAN and BIC, accepted payment methods, and payment terms.
Notes and optional fields
PO number, project name, and any custom terms or thank-you note.
How to use the invoice template in Microsoft Word
Download the .docx template
Click Download Word on any template card above. Open the .docx file in Microsoft Word, LibreOffice, Apple Pages, or Google Docs.
Add your business info and logo
Replace the sample business name, address, and contact details at the top. Use Insert > Pictures to put your logo in place of the sample one.
Add your client and the line items
Fill in your client's name and billing address, the invoice number, the issue date, and the service date. In the line-items table, enter the description, quantity, and unit price for each row. Word doesn't calculate the table for you, so work out the line totals yourself, or use the Excel version of the same design.
Set tax, totals, and payment terms
Enter the subtotal, the VAT rate and amount (or sales tax in the US), and the total. Add your payment terms, for example 14 or 30 days, and your bank details.
Save as PDF and send
On Windows: File > Save As, then choose PDF under Save as type. On Mac: File > Save As, then choose PDF under File Format. Email the PDF to your client and keep the .docx for later changes.
Let Claude or ChatGPT fill in a template
The free invoice skill fills any of these 12 designs from a short description. It asks for the details an EU invoice needs, such as the service date and VAT IDs, and can turn the PDF into a ZUGFeRD e-invoice.
Word vs Google Docs for invoicing
Word and Google Docs both give you an editable, document-style invoice. The difference is where the file lives and how you work with it.
| Feature | Word | Docs |
|---|---|---|
| Where it lives | A .docx file on your device | In your Google Drive |
| Works offline | Yes | With Drive offline mode |
| Real-time collaboration | Limited (needs OneDrive) | Built in, free |
| Cost | Needs Microsoft Office | Free with a Google account |
| File format | .docx | Google Doc, exports to .docx or PDF |
| Best for | Working alone in Office | Teams that already use Drive |
Frequently asked questions
Does Microsoft Word have an invoice template?
Word's built-in gallery has a few generic invoice templates. The free templates above come in 12 designs as .docx files that open in any current version of Word, including Microsoft 365 and Word for Mac, and in LibreOffice. Free download, no signup.
How do I create an invoice in Microsoft Word?
Download a Word invoice template above, open the .docx file, and replace the sample business and client details. Fill in the line items, calculate the subtotal and tax (or use the matching Excel template, which does it for you), then save the document as a PDF and attach it to an email.
How do I add my logo to a Word invoice?
Click the sample logo in the header and delete it. Then go to Insert > Pictures, pick your logo file, and drag the corner handles to size it.
How do I save a Word invoice as PDF?
On Windows and Mac: File > Save As, then choose PDF as the file format. You get one PDF file to attach to an email. A PDF can't be edited by accident, so the totals reach your client the way you sent them.
Can Word calculate invoice totals automatically?
Not reliably. Word has basic table formulas, but they don't update on their own and break easily when you add rows. If you want the subtotal, tax, and total to recalculate as you type, download the Excel version of the same template. Same design, formulas included.
How do I add VAT or sales tax to a Word invoice?
Use the tax line below the subtotal. Multiply the subtotal by your rate, for example 20% VAT, enter the result as the tax amount, and add it to the subtotal for the total. If you don't charge VAT, for example under a small-business exemption or reverse charge, write the reason on the invoice instead. For automatic tax, use the matching Excel template.
Can I open these .docx invoice templates on a Mac or in LibreOffice?
Yes. Every template downloads as a standard .docx file. It opens in Word for Mac, Microsoft 365, LibreOffice, Apple Pages, and Google Docs (upload the file to Drive first). The templates use Arial, Times New Roman, or Courier New. Apps without these fonts use one with the same character widths, so the layout holds.
What if I bill the same clients on repeat?
Save your filled-in .docx as a base file and copy it each month. Update the dates and the invoice number and change the line items. For the invoices you receive, there's Billpal: it imports invoices and receipts from your email, takes photos of paper receipts via WhatsApp, and exports everything for your accounting software.
Collect invoices for your books.
Billpal collects invoices and receipts from where they already arrive and turns them into structured, categorized data for your accountant.
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